WEBINAR Overview | What Veritas Discovered by Streamlining Their Video Tools to Reduce Costs

Managing media for an online college should be straightforward, yet many institutions end up juggling separate platforms for hosting, interactivity, Zoom recordings, and LMS delivery. Veritas Baptist College transformed a fragmented setup into a single, efficient workflow by consolidating tools into MEDIAL. The result: lower costs, simpler workflows for faculty, and better student engagement.

https://www.youtube.com/watch?v=EsPXOgXSuTc

Table of Contents

• Where things were going wrong

• How the audit and migration were handled

• Technical changes that made the biggest difference

• Pedagogical wins and unexpected benefits

• Quantifiable results

• How MEDIAL supported the transition

• Practical takeaways for institutions considering consolidation

• FAQ

• Final thought

Where things were going wrong

Veritas had accumulated a patchwork of tools over the pandemic years. They were using Vimeo to host most recordings, PlayPosit for interactive quizzes, Zoom cloud for synchronous sessions, and manual uploads into Canvas. This meant:

• Rising cloud bills and duplicated storage fees.

• Multiple platforms to teach and support, increasing training and admin time.

• Manual steps for moving recordings into the LMS that created friction and errors.

• Inconsistent naming and versions that made content hard to manage.

Faculty were comfortable with Canvas, but asked for something that worked inside Canvas and reduced the number of separate systems they needed to learn. Budget pressure from Vimeo pricing and the cost of Zoom cloud storage made consolidation a priority.

How the audit and migration were handled

The migration began with a consultative audit. Every file in Vimeo was reviewed to decide whether to keep, archive for history, or remove. That process did three things:

1. Eliminated superfluous files and duplicate versions.

2. Mapped remaining media to Canvas course structures and instructors.

3. Set up automated flows for new recordings so storage would be managed in the right place going forward.

This cleanup alone produced dramatic savings. In one instance, storage dropped from roughly 18 to 20 terabytes down to about two or three terabytes simply by removing redundant versions and retired course material.

Technical changes that made the biggest difference

Three practical changes unlocked most of the value:

• Canvas native integration

  - Instructors can upload, record, and select media without leaving the LMS. That reduces clicks and lowers the chance of mistakes.

• Zoom to MEDIAL pipeline

  - Zoom recordings are routed into MEDIAL and then into Canvas automatically. That removed the manual download and upload steps and avoided Zoom storage fees.

• Consolidated hosting and interactivity

  - Instead of paying for multiple services, MEDIAL combined hosting, video quizzes, and discussion recording tools in one secure repository.

The Zoom change alone had a dual benefit. It cut cloud storage costs and removed the repetitive admin tasks of handling large recordings. For faculty and the support team, the new flow meant less training and fewer support tickets.

Pedagogical wins and unexpected benefits

Consolidation was not only operational. It changed how instructors designed learning activities. With MEDIAL built into Canvas, faculty began asking for more authentic, reflective work instead of multiple-choice checks that merely measured recall.

One instructor replaced objective quiz tools with short reflective assignments linked to each lecture. Students now:

• Summarize lectures in their own words.

• Propose research ideas and justify them.

• List remaining questions and reflect on application to their field.

I have 100% interaction from my students in all of my classes since I started doing that.

Those reflections force active viewing and note taking. The outcome was higher-quality submissions and better grades because students engaged with the material instead of skipping it.

Quantifiable results

The college reported measurable improvements across several dimensions:

• Cost reduction

  - Thousands saved by eliminating Vimeo hosting tiers and trimming Zoom cloud usage.

• Staff time saved

  - Less time spent onboarding instructors and managing uploads because the workflow is centralized and consistent.

• Storage efficiency

  - Tremendous reduction in terabytes stored by removing duplicate encodings and legacy content.

• Faculty adoption

  - Positive reception from instructors and improved student engagement due to easier tools for recording and responding.

How MEDIAL supported the transition

The transition was a partnership between IT and MEDIAL. Key aspects of that collaboration were:

• Consultative mapping of Vimeo assets to Canvas course structure.

• Support setting up Zoom routing so recordings save into MEDIAL first and then appear inside Canvas automatically.

• Feature development and integration to replace functionality some instructors relied on from other platforms.

MEDIAL also provided tools that Canvas alone did not address well, such as embedded video responses within discussion boards. Those enhancements helped build community in an otherwise entirely online environment.

Practical takeaways for institutions considering consolidation

If you are managing multiple video platforms, here are practical steps that worked for Veritas:

1. Do an inventory and decide what to keep. Archive the rest for history instead of paying active hosting fees.

2. Map each asset to a course and owner to avoid confusing team-level splits across multiple services.

3. Prioritize integrations with your LMS to minimize tool switching for instructors and students.

4. Automate Zoom recordings to land in your chosen media repository to avoid double storage costs.

5. Consider interactive features that encourage authentic engagement, not only objective quizzes.

FAQ

How much can an institution save by consolidating video tools?

Savings depend on current subscriptions and storage needs. Veritas cut thousands from recurring fees by eliminating Vimeo tiers and trimming Zoom cloud storage. The migration also reduced staff time spent on onboarding, which converts directly to operational savings.

Will routing Zoom recordings into MEDIAL add complexity?

Once set up, the flow reduces complexity. Recordings are routed into MEDIAL and become available inside Canvas without manual downloads or uploads. The initial configuration requires work, but ongoing effort for faculty and support staff decreases significantly.

Can MEDIAL replace quiz tools like PlayPosit?

MEDIAL provides integrated interactivity and is introducing AI-generated quiz features. Many objective workflows can be consolidated. For instructors seeking richer reflective or video-based interaction, MEDIAL’s tools often provide more pedagogical value than simple objective quiz platforms.

How do you preserve legacy content without paying high hosting costs?

Archive rarely used material offline or in a lower-cost cold storage option. Keep only active course content in the LMS-integrated repository. During migration, tag items to indicate archival status so historical materials are preserved without ongoing hosting fees.

What changes should support teams expect in their workload?

Expect a short period of onboarding and mapping, then a long-term reduction in help requests related to media management. Fewer platforms mean fewer training sessions and fewer support tickets.

Final thought

Consolidating media tools into a single, LMS-integrated platform can transform operations and pedagogy. The combination of cost savings, cleaner storage, less manual work, and new ways to prompt student engagement makes consolidation an option worth evaluating for any institution scaling online learning.